Senior Conference 2025 – Friends Southern Summer Events

Thank you for your application

The booking reference is #. Important - please keep a note of this reference and use it as a reference in any applicable payments.

We will send you a confirmation email to let you know we've received it if you do not receive an email within 2 hours please check your spam folder or contact us

What happens next?

Keep an eye out for an email from our bookings person Ollie Waterhouse in response to your application.

We hope to offer everyone who applies a place. When we have more applications than space, places are first offered to those in our catchment area (basically the south east) and then on a first come first serve basis.

Once you are offered a place and have accepted it we will send you information on payment, final event details, travel information and a medical update form.

If any of the information you have provided changes between the completion of this form and the start of the event, please contact Ollie Waterhouse as soon as possible, so that we can support our participants in the best way possible.

Please don't hesitate to contact Ollie Waterhouse if you have any questions

Make another booking

We look forward to receiving your application for Senior Conference!

Date: 23/08/2025 to 30/08/2025
Contact person: Ollie Waterhouse
Cost: £590

Participant information

Full Name Chosen name This is the name that we will use throughout the event Pronoun(s) If the participant wishes to have a particular pronoun used e.g. he/she/they/... Gender Please use "Any additional information" section to give us more information if needed Room Preference Please add any information related to accommodation requests Date of Birth format dd/mm/yyyy (must be 15 by 1st Sept and under 19) Participant's email address We will also send a confirmation of application to this email address Participant's home address Participant's mobile number Dietary Requirements Allergies Health Information Please state any physical/mental health issues (including Covid-related), and any other information we might need to know about. If the participant takes any medication, who will be responsible for keeping and administering this medication? (staff/participant) Any Additional Information: It is essential to disclose to the organisers anything they need to know about the personal circumstances of the participant so that we can best support their needs. Please use this box to let us know if the attendee requires any support, mental or physical, to be able to fully participate (eg. Sleeping and routine requirements, eating plan, neurodiversity, limited physical mobility, mental health conditions or experiencing something at home that may have them preoccupied at the event). If you would prefer to discuss this over the phone, please write "call me" in the box. More info on additional details
Senior Conference is an event underpinned by the Quaker values of inclusivity and acceptance and, as such, we endeavour to accommodate a range of needs, both emotional and physical. We would ask that you disclose any information that you think we should know that will help us meet the participant's needs at the event. That could include information about additional emotional or learning needs or context about homelife that you think it would be beneficial for us to know.

All information provided here will be confidential. We would not normally discuss any information given, with the participant. This information will be used to help us to be sensitive to any additional needs the participant may have and we would ask you to share information honestly. Whilst our volunteers are trained annually in safeguarding principles and are equipped to deal with young people at an event such as Senior Conference, if there is information that we have not been made aware prior to the event then this may result in us being unable to fully accommodate a participant at the event. In more serious instances could result in us asking a parent/guardian to collect the participant from the event.
General practitioner (Doctor contact)

Unless in exceptional circumstances we expect participants to be present for the whole event. Some participants may be receiving GCSE results at the event, where there is lots of support provided including a dedicated space, and other activities will be optional. Please contact us if you might need to leave the site during the event for any reason. If for any reason you choose to leave the event outside the scheduled start and end time, you will need to arrange your own transport.

Parent/Guardian information

Primary contact name Primary contact mobile phone number Primary contact email address This is the email address that we will correspond with you on regarding this application. Home phone number Primary contact address (if different from above) Correspondence by post We prefer to use email to save expense and paper. If you need correspondence sent by post, tick here.
Secondary contact name This person must be fully available during the event (23/08/25 to 30/08/2025) Secondary contact mobile phone number

Quaker Meeting

Are you known at a Quaker Meeting in the UK? This information helps us gauge how familiar the participants are with Quakers and who they might already know at the event. When requested we can also help facilitate financial assistance with your Local Meeting (LM) or Area Meeting (AM).

Local Meeting name Area Meeting name

Financial

Fees and Bursaries

Fees for Senior Conference are £590 per person. Some Local and Area Quaker Meetings support their young people to attend, so if the cost is difficult to afford, do speak to your Local/Area Meeting in the first instance – some Meetings support their young people with half the cost as a matter of course.

However it is our policy that no-one should be excluded through inability to pay the fee. We receive grants and gifts that enable us to support participation with a bursary, though the total sum available is limited. Ask Ollie Waterhouse about bursary assistance.

Fee payments
In advance of Junior Gathering and Senior Conference, FSSE is required to inform the venue for our events of the total numbers attending and is charged accordingly. Given that the total number that can be accommodated is also limited, the following requirements apply for payment of participant fees:
- To reserve a place, a non-refundable deposit of £50 must be paid upon receipt of your booking acknowledgment to Ollie Waterhouse.
- The balance of the full fee of £590 must be received by Monday 29th July 2025.

Cancellations
In the case of a participant withdrawing in advance from Junior Gathering or Senior Conference or being unable to take up their place, the following applies:
- The deposit is non-refundable.
- If you have paid the full fee prior to cancellation, you will receive a refund of the balance if you cancel on or before Monday 29th July 2025.
- If you cancel after Monday 29th July 2025, the balance cannot be refunded other than in exceptional circumstances.

Donations
Donations in excess of the fees, from Friends and Meetings who are able to make them, are extremely welcome as they enable bursaries to be made. If you are able to make a donation to enable other young Quakers to attend FSSE events, please see the Donate page of our website.

Please indicate how you intend to pay the event fee (£590).

Self funded Local/Area Meeting Funds Please contact me about bursary assistance To be confirmed

Additional financial info

Travel

If there is sufficient demand we are considering organising a coach to leave from Reading Station to our venue, Leighton Park. Please select yes if you would like to get the coach.

Yes I would be interested in getting the coach

Consent

First Aid

Consent for Senior Conference First Aiders to give medicines

Ibuprofen Paracetamol Lemsip

Photos/Multimedia

No consent for any photos/media Yes consent for photos/media for general publicity use and within the FSSE community Yes consent for photos/media only within FSSE community

Notes on terms
General Publicity: We'd be grateful if the participant can be included in photographs/media that may be used for our own future publicity materials and for any externally produced articles (For example: The Friend magazine).
FSSE Community: This includes FSSE volunteers, parents, guardians and participants.

Other consent

Yes to using contact details to tell you about our future events?

I give permission for my child / ward to take part in this event and the participant agrees to adhere to the event boundaries.

Questionnaire

Please could you tell us how you first heard about the event
First time at an FSSE event?

And finally:

By completing the application form, you agree for us to securely store the information you have provided to help us plan for the event. We will only retain your personal information for as long as is necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.

You can request a copy of your information which we hold or ask for any information we have that concerns you to be deleted. Our Nominated Officer for data protection is the Clerk of FSSE, who can be contacted on info@fsse.org.

For more information on how we store and process your data, please see our FSSE Data Protection and Security Policy Data Statement.

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