Senior Conference 2026

Participant information

First name

Preferred name This is the name that we will use throughout the event

Last name

Pronoun(s) If the participant wishes to have a particular pronoun used e.g. he/she/they/…

Gender Please use “Any additional information” section to give us more information if needed

Room Preference Please add any information related to accommodation requests

Date of Birth format dd/mm/yyyy (must be born between 1st September 2007 and 31st August 2011)

Participant’s email address We will also send a confirmation of application to this email address

Participant’s home address

Participant’s mobile number

Dietary Requirements

Health Information

Does the participant have any physical and/or mental health conditions? These can be medically confirmed or any other symptoms the participant is managing in the day
to day. Please give as much information as possible around signs and symptoms of this health condition, and, if relevant, when to contact a medical professional.

Health Information

If the participant takes any medication, who will be responsible for keeping and administering this medication? (staff/participant)

Any Additional Information: It is essential to disclose to the organisers anything they need to know about the personal circumstances of the participant so that we can best support their needs. Please use this box to let us know if the attendee requires any support, mental or physical, to be able to fully participate (eg. Sleeping and routine requirements, eating plan, neurodiversity, limited physical mobility or experiencing something at home that may have them preoccupied at the event). If you would prefer to discuss this over the phone, please write “call me” in the box.

More info on additional details



Senior Conference is an event underpinned by the Quaker values of inclusivity and acceptance and, as such, we endeavour to accommodate a range of needs, both emotional and physical. We would ask that you disclose any information that you think we should know that will help us meet the participant’s needs at the event. That could include information about additional emotional or learning needs or context about homelife that you think it would be beneficial for us to know. All information provided here will be confidential. We would not normally discuss any information given, with the participant. This information will be used to help us to be sensitive to any additional needs the participant may have and we would ask you to share information honestly. Whilst our volunteers are trained annually in safeguarding principles and are equipped to deal with young people at an event such as Senior Conference, if there is information that we have not been made aware prior to the event then this may result in us being unable to fully accommodate a participant at the event. In more serious instances could result in us asking a parent/guardian to collect the participant from the event.

General practitioner (Doctor contact)

Unless in exceptional circumstances we expect participants to be present for the whole event. Some participants may be receiving GCSE results at the event, where there is lots of support provided including a dedicated space, and other activities will be optional. Please contact us if you might need to leave the site during the event for any reason. If for any reason you choose to leave the event outside the scheduled start and end time, you will need to arrange your own transport.

Parent/Guardian information

(It is preferable/highly recommended that one emergency contact is within travelling distance of the event. In the event of serious illness/incident you would need to be able to collect the participant.)

Primary contact name

What is the Primary Contact’s relationship to the participant?

Primary contact mobile phone number

Primary contact email address This is the email address that we will correspond with you on regarding this application.

Home phone number

Primary contact address (if different from above)

Correspondence by post
We prefer to use email to save expense and paper. If you need correspondence sent by post, tick here.

Secondary contact name This person must be fully available during the event.

What is the Secondary Contact’s relationship to the participant?

Secondary contact mobile phone number

Does the participant have any siblings/cousins/relatives at Senior Conference or Junior Gathering?

Both emergency contacts must be contactable by phone for the entirety of the event.

I Understand

Quaker Meeting

Do you have a Quaker community that you are a part of? If yes, where is this? (This information helps us gauge how familiar the participants are with Quakers and who they might already know at the event.) When requested we can also help facilitate financial assistance with your Local Meeting (LM) or Area Meeting! (AM).

Yes I am part of a Quaker Community

No I am not part of a Quaker Community

Local Meeting name

Area Meeting name

Financial

Fees and Bursaries

Fees for Senior Conference are £615 per person. Some Local and Area Quaker Meetings support their young people to attend, so if the cost is difficult to afford, do speak to your Local/Area Meeting in the first instance – some Meetings support their young people with half the cost as a matter of course.

However it is our policy that no-one should be excluded through inability to pay the fee. We receive grants and gifts that enable us to support participation with a bursary, though the total sum available is limited. Ask Ollie Waterhouse about bursary assistance.

Fee payments

In advance of Junior Gathering and Senior Conference, FSSE is required to inform the venue for our events of the total numbers attending and is charged accordingly.
Given that the total number that can be accommodated is also limited, the following requirements apply for payment of participant fees:

– To reserve a place, a non-refundable deposit of £50 must be paid upon receipt of your booking acknowledgment to Ollie Waterhouse.

– The balance of the full fee of £615 must be received by Monday 29th July 2026.

Cancellations

In the case of a participant withdrawing in advance from Junior Gathering or Senior Conference or being unable to take up their place, the following applies:

– The deposit is non-refundable.

– If you have paid the full fee prior to cancellation, you will receive a refund of the balance if you cancel on or before Monday 29th July 2026.

– If you cancel after Monday 29th July 2026, the balance cannot be refunded other than in exceptional circumstances.

Donations

Donations in excess of the fees, from Friends and Meetings who are able to make them, are extremely welcome as they enable bursaries to be made. If you are able to make a donation to enable other young Quakers to attend FSSE events, please see the Donate page of our website.

Please indicate how you intend to pay the event fee (£615).

Additional financial info

Travel

There will be coach going from Banbury Station to our venue, Sibford School on the 22nd. Please select yes if you would like to get the coach.

Yes I would be interested in getting the coach

Consent

First Aid

I, the
18 Year Old Attendee

Responsible Adult

give consent to the following
mediations to be given:

Ibuprofen


Paracetamol


Lemsip

Does the participant have any form of allergies, (food/medication)? How does this affect the participant in the every day?

What is the severity of the allergy? What
medication is required?

Does the participant know how to administer this?

Photos/Multimedia

General Publicity: We’d be grateful if the participant can be included in photographs/media that may be used for our own future publicity materials and for any externally produced articles (For example: The Friend magazine).

FSSE Community: This includes FSSE volunteers, parents, guardians and participants.

Other consent

Yes to using contact details to tell you about our future events?

Questionnaire

Please could you tell us how you first heard about the event

Who is filling out this form? (If you are under 18 years old this booking form must be filled out by or with your responsible adult.)

18 Year Old Attendee

Responsible Adult

Is this your first time at an FSSE event?


Yes

No

And finally:

By completing the application form, you agree for us to securely store the information you have provided to help us plan for the event. We will only retain your personal information for as long as is necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.

You can request a copy of your information which we hold or ask for any information we have that concerns you to be deleted. Our Nominated Officer for data protection is the Clerk of FSSE, who can be contacted on info@fsse.org.

For more information on how we store and process your data, please see our FSSE Data Protection and Security Policy Data Statement.

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