Junior Gathering 2026

Participant information

Full Name


Chosen name This is the name that we will use throughout the event


Pronoun(s) If the participant wishes to have a particular pronoun used e.g. he/she/they/…


Gender Please use “Any additional information” section to give us more information if needed


Room Preference Due to the change of site, rooms will be shared between four or five young people. If this affects your child’s ability to attend the event, please contact the bookings secretary (Jonathan Hodgson).

Please add any information related to room preference/accommodation requests in the box below.


Date of Birth format dd/mm/yyyy (must be 11 by 1st Sept and under 15)


Participant’s email address We will also send a confirmation of application to this email address


Participant’s home address


Participant’s mobile number


Dietary Requirements


Allergies


Health Information Please state any physical/mental health issues (including Covid-related), and any other information we might need to know about. If the participant takes any medication, who will be responsible for keeping and administering this medication? (staff/participant)


Any Additional Information: It is essential to disclose to the organisers anything they need to know about the personal circumstances of the participant so that we can best support their needs. Please use this box to let us know if the attendee requires any support, mental or physical, to be able to fully participate (eg. Sleeping and routine requirements, eating plan, neurodiversity, limited physical mobility, mental health conditions or experiencing something at home that may have them preoccupied at the event). If you would prefer to discuss this over the phone, please write “call me” in the box.

More info on additional details



Junior Gathering is an event underpinned by the Quaker values of inclusivity and acceptance and, as such, we endeavour to accommodate a range of needs, both emotional and physical. We would ask that you disclose any information that you think we should know that will help us meet the participant’s needs at the event. That could include information about additional emotional or learning needs or context about homelife that you think it would be beneficial for us to know. All information provided here will be confidential. We would not normally discuss any information given, with the participant. This information will be used to help us to be sensitive to any additional needs the participant may have and we would ask you to share information honestly. Whilst our volunteers are trained annually in safeguarding principles and are equipped to deal with young people at an event such as Junior Gathering, if there is information that we have not been made aware prior to the event then this may result in us being unable to fully accommodate a participant at the event. In more serious instances could result in us asking a parent/guardian to collect the participant from the event.

General practitioner (Doctor contact)

Parent/Guardian information

Both the primary and secondary contact must be contactable by phone between 22/08/2026 and 29/08/2026. At least one of the primary and secondary contacts must be available to collect their participant at any point across these dates.

Primary contact name


Primary contact mobile phone number


Primary contact email address This is the email address that we will correspond with you on regarding this application.


Home phone number


Primary contact address (if different from above)



Correspondence by post
We prefer to use email to save expense and paper. If you need correspondence sent by post, tick here.


Secondary contact name This person must be fully available during the event.


Secondary contact mobile phone number

Quaker Meeting

Are you known at a Quaker Meeting in the UK? This information helps us gauge how familiar the participants are with Quakers and who they might already know at the event. When requested we can also help facilitate financial assistance with your Local Meeting (LM) or Area Meeting (AM).

Local Meeting name


Area Meeting name

Financial

Fees and Bursaries

Fees for Junior Gathering are £615 per person. Some Local and Area Quaker Meetings support their young people to attend, so if the cost is difficult to afford, do speak to your Local/Area Meeting in the first instance – some Meetings support their young people with half the cost as a matter of course.

However it is our policy that no-one should be excluded through inability to pay the fee. We receive grants and gifts that enable us to support participation with a bursary, though the total sum available is limited. Ask Jonathan Hodgson about bursary assistance.

Fee payments

In advance of Junior Gathering and Senior Conference, FSSE is required to inform the venue for our events of the total numbers attending and is charged accordingly.
Given that the total number that can be accommodated is also limited, the following requirements apply for payment of participant fees:

– To reserve a place, a non-refundable deposit of £50 must be paid to the FSSE account. After submitting the booking form and receiving a confirmation email, Jonathan Hodgson. will be in touch with information regarding how to pay this deposit.

– The balance of the full fee of £615 must be received by TBC. This is essential due to the demands of the Venue.

Cancellations

In the case of a participant withdrawing in advance from Junior Gathering or Senior Conference or being unable to take up their place, the following applies:

– The deposit is non-refundable.

– If you have paid the full fee prior to cancellation, you will receive a refund of the balance if you cancel on or before TBC.

– If you cancel after TBC , the balance cannot be refunded other than in exceptional circumstances.

Donations

Donations in excess of the fees, from Friends and Meetings who are able to make them, are extremely welcome as they enable bursaries to be made. If you are able to make a donation to enable other young Quakers to attend FSSE events, please see the Donate page of our website.

Please indicate how you intend to pay the event fee (£615).

Additional financial info

Travel

We will be offering a coach from Worcester Shrub Hill Station to the Pioneer Centre, as well as accompanied travel by train from London Paddington to Worcester Shrub Hill. The coach will have an additional cost of £20. There will be a form closer to the event to confirm travel arrangements both to and from the event, but please confirm below your intended travel plans for your young person on 22nd August:

Yes to accompanied train travel from London Paddington to Worcester, followed by coach

Yes to the coach from Worcester but without accompanied travel from London Paddington

I will be Dropped off at Pioneer Centre by car

Consent

First Aid

Consent for Junior Gathering First Aiders to give medicines:

Ibuprofen


Paracetamol


Lemsip

Photos/Multimedia

Notes on terms
General Publicity: We’d be grateful if the participant can be included in photographs/media that may be used for our own future publicity materials and for any externally produced articles (For example: The Friend magazine).

FSSE Community: This includes FSSE volunteers, parents and participants.

Other consent

Yes to using contact details to tell you about our future events?

Questionnaire

Please could you tell us how you first heard about the event




First time at an FSSE event?

And finally:

By completing the application form, you agree for us to securely store the information you have provided to help us plan for the event. We will only retain your personal information for as long as is necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.

You can request a copy of your information which we hold or ask for any information we have that concerns you to be deleted. Our Nominated Officer for data protection is the Clerk of FSSE, who can be contacted on info@fsse.org.

For more information on how we store and process your data, please see our FSSE Data Protection and Security Policy Data Statement.

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